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Details

The Event Attendance Confirmation scenario is designed to increase turnout by verifying attendance and sharing reminders in advance of an event. It is adaptable to both in-person and virtual formats and includes event-specific context to make conversations more relevant.

Clients using this scenario have experienced a dramatic increase in event turnout—from just 20–25% attendance to approximately 70%. That is an average of over 200% increase in attendance rate.

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Key Features

  1. Purpose:

    • Increase attendance rates by confirming participation ahead of the event.
    • Provide a reminder that helps reduce no-shows and last-minute cancellations.
    • Gather updated contact details if necessary.

  2. Customizable User Input Fields:

    Users can configure the following fields to guide the AI during calls:

    • Company Name: The name of the company hosting or sponsoring the event.
    • Representative Name: The name of the person or team the AI is calling on behalf of.
    • Event Name: The name or type of event the contact signed up for (e.g., “Startup Showcase 2025”).
    • Event Date: When the event will take place (used for conversational context).
    • Event Time: Time of the event to help ensure proper planning and confirmation.
    • Event Location: The physical or virtual location where the event is being held.
    • Event Purpose: The reason or goal of the event (e.g., networking, product launch).
    • Custom Message: A short message used to personalize the AI’s tone or greeting.
    • Voicemail Message: A fallback message in case the contact doesn’t answer the call.

  3. Objective:

    • To confirm attendance and offer last-minute event support if needed.
    • To provide a customized reminder while verifying key attendance details.
    • To update RSVP status or contact info depending on call outcome.

Here is the Project Configurations interface of this scenario, alongside instructions and some examples:

Remember that Scenarios are defined at the Project level, and every Campaign inherits the pre-filled fields from the Project, which means every Campaign can have different information in the input boxes, allowing you to tailor communications per Campaign to align with your customer/client or business needs.

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Example Configurations

  1. Event Name
    • Tech Founders Networking Night
    • Healthcare AI Summit
  2. Event Purpose
    • Connect founders and investors to explore funding opportunities.
    • Educate healthcare leaders on cutting-edge AI applications.
  3. Custom Message
    • “Just confirming you’re still planning to attend—let us know if anything’s changed!”
    • “Looking forward to seeing you there! Just wanted to confirm everything’s still good on your end.”
  4. Event Location
    • Innovation Hub Auditorium, 2nd Floor
    • Virtual via Zoom – link provided in your registration email

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FAQs & Troubleshooting

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General Questions

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Configuration

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Usage and Results

For additional questions or guidance, try using our Virtual Support Agent! Available 24/7 to help resolve most issues quickly at thinkrr.ai/support.

If you still need assistance, visit our support site at help.thinkrr.ai and submit a Ticket or contact our team directly at hello@thinkrr.ai.