Event Follow Up Scheduler
The Event Follow-Up Scheduler is a powerful tool for personalized post-event engagement, designed to streamline appointment booking after a specific event or interaction. It allows businesses to reference shared experiences to build rapport, adapt to client availability, and offer flexible meeting durations. Scheduling happens directly through your connected calendar, making it ideal for following up with attendees from seminars, webinars, or other events and turning those connections into actionable opportunities.
Details
The Event Follow-Up Scheduler builds on the functionality of the Standard Scheduler by adding references to a specific event the contact attended, creating a more personalized experience.
Key Features
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Purpose:
- Facilitates appointment booking as a follow-up to a specific event.
- Personalizes outreach by referencing the event to build rapport and context.
- Offers flexibility in meeting durations and adapts to client responses.
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Customizable User Input Fields:
Users can configure the following fields to guide the AI during calls:
- Profession: The profession of the representative the AI is calling on behalf of.
- Representative Name: The name of the person or team the contact will meet.
- Event: The name or type of event the contact attended (e.g., “AI Strategy Seminar 2024”).
- Event Occurrence: When the event occurred (e.g., “May 12, 2024”).
- Meeting Value Proposition: What the contact stands to gain from taking the meeting.
- Reason for Appointment: The purpose of the appointment (e.g., feedback, follow-up consultation).
- Default Meeting Duration: The standard time allocated for meetings.
- Alternative Meeting Duration: An optional duration offered to the contact.
- Location of Meeting: The physical or virtual meeting location.
- Calendar: The connected calendar the AI will use to schedule appointments.
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Objective:
- To book meetings into the user’s connected calendar while referencing the event for rapport-building.
- To ensure the meeting aligns with the client’s availability and the user’s preferred scheduling parameters.
The Scenario has been built and pre-configured to make it as simple as possible for a user to tailor and initiate a campaign with minimal setup. This Scenario is adaptable and only takes a few lines of text to get going.
Remember that Scenarios are defined at the Project level, and every Campaign inherits the pre-filled fields from the Project, which means every Campaign can have different information in the input boxes, allowing you to tailor communications per Campaign to align with your customer/client or business needs.
Example Configurations
- Event:
- Example 1: “AI Strategy Seminar 2024.”
- Example 2: “Local Business Owners Networking Event.”
- Reason for Appointment:
- Example 1: “To gather your feedback on the seminar and discuss tailored automation strategies.”
- Example 2: “To explore collaboration opportunities and provide additional resources from the event.”
- Meeting Value Proposition:
- Example 1: “Learn how our tools can help implement the strategies discussed during the seminar.”
- Example 2: “Discover customized solutions to scale your business and reduce costs.”
FAQs & Troubleshooting
General Questions
Configuration
Usage and Results
For additional questions or guidance, try using our Virtual Support Agent! Available 24/7 to help resolve most issues quickly at thinkrr.ai/support.
If you still need assistance, visit our support site at help.thinkrr.ai and submit a Ticket or contact our team directly at hello@thinkrr.ai.