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Details

The Recruitment Outreach Scheduler is built for service providers aiming to connect with potential clients that may benefit from recruitment support. Whether the target is a company expanding its workforce, launching a new location, or undergoing a period of hiring turnover, this scenario positions your company as a valuable partner in helping streamline their talent acquisition process.

The AI agent initiates value-driven conversations that highlight your ability to assist with staffing, onboarding, or recruitment operations. It adapts its messaging based on the lead’s responses and is configured to schedule discovery calls with decision-makers.

While the framework supports outreach centered around hiring needs, it can be adapted for a variety of contexts where operational growth or support is needed — making it versatile for both direct clients and partner-style collaborations. The fields in this scenario are optimized for communicating business value and converting interest into scheduled calls efficiently.

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Key Features

  1. Purpose:

    • Reach out to companies that may need recruitment support
    • Offer assistance with hiring, onboarding, or staffing processes
    • Book discovery or intake calls with hiring managers or HR teams
    • Increase lead engagement with value-driven outreach

  2. Customizable User Input Fields:

    Configure the following fields to guide the AI’s outreach:

    • Profession: Area of hiring the client may need help with (e.g., Retail Staff, Sales Team).
    • Representative Name: The name the AI uses when introducing your agency representative.
    • Company Name: Your agency or service provider’s name.
    • Reason for Meeting: Explain the offering and why it’s relevant to the client.
    • Default Meeting Duration: Standard length of the initial discovery meeting.
    • Alternative Meeting Duration: Optional fallback if the client prefers a shorter call.
    • Location of Meeting: Virtual link or location for the meeting.
    • Calendar: Integrated scheduling system.
    • Voicemail Message: Message left when a client doesn’t answer.

  3. Objective:

    • Present your recruitment support offering clearly and persuasively
    • Build trust with prospective clients through consultative dialogue
    • Convert interest into scheduled discovery calls for partnership opportunities

Here is the Project Configurations interface for this scenario:

As with all AVA projects, configuration begins at the Project level. Each Campaign can customize its fields based on audience type or vertical, allowing for highly targeted outreach.

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Example Configurations

  1. Profession
    • Customer Service Staff
    • Retail Sales Associates
    • Onboarding Support Reps
  2. Reason for Meeting
    • “We noticed your business is expanding and wanted to offer recruitment support to help you scale faster.”
    • “We specialize in high-volume hiring solutions and thought our staffing tools might be a good fit given your current job openings.”
    • “We’re helping teams like yours streamline recruiting and onboarding — would love to show how we can help.”

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FAQs & Troubleshooting

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General Questions

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Configuration

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Usage and Results

For additional questions or guidance, try using our Virtual Support Agent! Available 24/7 to help resolve most issues quickly at thinkrr.ai/support.

If you still need assistance, visit our support site at help.thinkrr.ai and submit a Ticket or contact our team directly at hello@thinkrr.ai.