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Details

The NPS Survey Scenario is one of the two outbound projects automatically included with every property connected through Hostaway. Once your Hostaway account is integrated, each property in thinkrr comes with two default outbound scenarios — the Welcome Call and the NPS Survey. You can enable or disable either scenario per property. When disabled, it remains inactive and won’t trigger any calls. This Scenario is designed to collect post-stay feedback from guests automatically after checkout. Using live data synced from Hostaway — including the guest’s name, booking details, and property information — the AI Agent places a call to thank the guest for their stay, measure satisfaction, and record feedback. Based on the guest’s sentiment, the AI can escalate issues to a property manager, collect neutral feedback, or send a review link to happy guests.

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Key Features

  1. Purpose
    • Automate post-checkout feedback collection.
    • Capture satisfaction scores (NPS) directly through voice interaction.
    • Escalate negative responses for immediate follow-up.
    • Drive more positive reviews with automated SMS follow-ups.
Customizable User Input Fields The NPS Survey Scenario provides structured, customizable fields that control how the AI speaks, responds, and behaves throughout the call. These inputs are divided into categories for clarity — allowing you to tailor tone, timing, and message flow to fit your property’s communication style. Each field can be configured with scripted or prompted text, and many support dynamic values such as {client_firstname}, {property_name}, or {representative_name} for personalization. The structure mirrors other outbound scenarios in thinkrr, making it easy to reuse familiar patterns across projects.

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Greeting & Call Intro

  • Initial Greeting – The opening line to identify the caller and confirm the guest’s identity.
  • Call Follow-up Message – A short line that sets up the survey question.
  • Representative Name – The manager or rep name to reference on the call.
  • Company Name – The business or brand name to reference.
  • Agent Guidelines – Brief guardrails on tone/behavior (concise rules only).
  • Time of the Call – 24-hour HH:MM in the property’s local time.

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Follow Up Preferences

  • Enable SMS – Toggle to send a follow-up text after the call.

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Sentiment Based Response

  • Positive Sentiment Response – What the AI says when the guest is happy.
  • Positive Follow-up Message – Optional SMS text for happy guests.
  • Neutral Sentiment Response – What the AI says for mixed/neutral feedback.
  • Neutral Follow-up Message – Optional SMS text for neutral cases.
  • Negative Sentiment Response – What the AI says when the guest is unhappy.
  • Negative Follow-up Message – Optional SMS text for unhappy guests.

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Closing & Objection Handling

  • Closing Statement – The final line to end the call politely.
  • FAQ – Short answers to common questions you expect here.
  • Objection Handling – Brief guidance/scripts for typical pushbacks.

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Voice Mail

  • Voicemail Message – The message to leave if the guest doesn’t answer.

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Example Configuration

Greeting & Call Intro
  • Initial Greeting
    Hello, this is ai_agent_name. Am I speaking with client_firstname?
  • Call Follow-up Message
    Thanks for staying with us at property_name. I’d love to quickly ask about your experience.
  • Representative Name
    Jordan Lee
  • Company Name
    Seaside Villas
  • Agent Guidelines
    Be friendly and concise; avoid jargon; acknowledge feedback; escalate issues.
  • Time of the Call
    18:00
Follow Up Preferences
  • Enable SMS
    Yes
Sentiment Based Response
  • Positive Sentiment Response
    That’s wonderful to hear! We’re so glad you enjoyed your stay.
  • Positive Follow-up Message
    Thanks so much for the feedback — I’ll text you a quick link to share a review.
  • Neutral Sentiment Response
    Thank you for sharing. If there’s anything we could improve, I’ll pass your notes to representative_name.
  • Neutral Follow-up Message
    Appreciate the input — replying to this text with any suggestions is super helpful.
  • Negative Sentiment Response
    I’m really sorry to hear that, client_firstname. I’ll notify representative_name right away so our team can follow up.
  • Negative Follow-up Message
    I’ve flagged this for our team — you’ll hear from us shortly. Thanks for letting us know.
Closing & Objection Handling
  • Closing Statement
    Thank you for your time today, have a great day!
  • FAQ
    Late checkout availability; parking info; deposit/hold release timing.
  • Objection Handling
    If busy: offer a quick follow-up window. If uninterested: thank them and end politely.
Voice Mail
  • Voicemail Message
    Hi, this is ai_agent_name with company_name. Thanks again for staying at property_name. I’m reaching out for a quick feedback call — I’ll also send a short text in case that’s easier. Have a great day!

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FAQs & Troubleshooting

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General Questions

The call is automatically placed one day after checkout using data synced from Hostaway.
The AI uses conditional logic based on sentiment detection. Positive responses trigger review links, neutral responses collect feedback, and negative responses escalate to management.
Yes, every message field can be customized in the Scenario configuration panel under the property’s Outbound tab.

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Configuration

Yes. The default is 1 day post-checkout, but you can modify this timing under the Outbound Scenario settings.
Yes. You can enable automatic SMS follow-ups for guests who provide positive feedback, typically containing a review link.
Yes. The Scenario depends on Hostaway data to identify guests and their reservation details.

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Usage and Results

All call records and guest feedback logs appear under the Outbound tab and Property Activity Log in thinkrr.
Yes. You can configure escalation workflows so that any negative response automatically sends a notification or triggers a follow-up task for the manager.
For additional questions or guidance, try using our Virtual Support Agent!
Available 24/7 to help resolve most issues quickly at thinkrr.ai/support. If you still need assistance, visit our support site at help.thinkrr.ai and submit a Ticket or contact our team directly at hello@thinkrr.ai.